What is a Multi-Factor Authentication (MFA)
As the world is becoming more internet-based, a lot of organizations have found it useful to let their employees work from anywhere that they prefer, as this has proven to have a positive effect on their productivity and overall smoothness of business operations.
Even though there are numerous benefits for businesses to operate online, many companies have faced serious problems when it comes to storing data online. Managers started to transition to storing data and confidential business contracts online to make it easier for employees to access what they needed easily. However, this caused an increase in the possibility of losing data to third parties due to cyber-attacks.
So, to protect this important data, many started installing MFA for remote access on numerous online platforms such as cloud spaces and even company electronic devices. This application adds an extra layer of security and ensures that whoever is accessing data from any location is from within a certain organization by requesting additional security data to verify their identity.
What is Remote Desktop Web (RDWeb)
Many companies tend to use electronic devices specific to their business to not mix between personal and work devices. For that, much of the data not stored online is stored in company devices. So, employees might need some of the data on their work computers whenever they work remotely. With the Remote Desktop Web, they can access their company computer’s desktop and get the data they need to continue their work.
Additionally, Remote Desktop Web allows managers to access their employee’s computers whenever they are working remotely if there is an inconvenience and a manager’s input is needed.
Thus, remote Desktop Web has made it easier for businesses to run their operations smoothly from wherever they are without having to stop working due to disruptions.
Why businesses should secure their RDWeb with MFA
When businesses use RDWeb in their operations, they increase the risk of losing data, as third parties can insert a username and password and access everything stored on a company device.
For that, it is crucial to secure the RDWeb accounts that businesses use with multi-factor authentication methods to prevent outsiders from accessing confidential company data that, when leaked, could negatively impact a company’s reputation.
Steps to add layered protection to the remote desktop connection
1. Finding the best MFA provider
The first step to protect the RDWeb of a company is to find the most suitable MFA application for employees. This is because certain MFA applications are more challenging than others and need more complex user capabilities. For that, managers must choose which degree of complexity best matches their firm’s culture.
2. Creating an application for the MFA application
After installing the application, managers need to create an application where they request to create a domain account for the business. This domain account is the most important account of a company, as the account has the control of giving access to each username.
Once the domain account is created, managers can use the username and password to sign into the MFA application to secure all company devices.
3. Configure the MFA application
The next step is to configure the MFA application with the Remote Desktop Web. This step connects the multi-factor authentication with the domain account to the RDWeb application, creating a bubble where outsiders cannot pass when they cannot verify their identity.
4. Give access to the MFA application to add extra layers of protection
Allow each employee’s RDWeb username to have access to company desktops. When employees get access, they need to choose the method of authentication they prefer, for instance, a one-time code sent to their mobile phones.
5. Test to see whether the MFA is working properly on the RDWeb
The last step is to test whether the MFA application and the RDWeb are connected and if employees can access company desktops remotely. For this step, employees should sign into their RDWeb accounts and request access to a certain desktop; at this point, they should see the authentication method they had chosen and verify their identity.
If this step is done smoothly, then the MFA application is working properly.
To conclude, many organizations nowadays face high risks of losing data to third parties, which can have the potential of ruining their company’s reputation.
Thus, to avoid facing obstacles and potential lawsuits for losing confidential data, companies should install MFA applications to secure their devices as much as possible.